Marketing and Public Relations

Office of Public Relations and Marketing

CAMPUS PHOTOGRAPHY SERVICES *

The Office of Public Relations and Marketing offers photography services for college purposes. Through the expertise of Campus Photographer Erika Sidor, departments and offices may request high quality digital images of an event, special guest, program or public relations image.

TO UTILIZE THE SERVICE:

Contact Lea Ann Erickson (lerickson1@worcester.edu) AND Erika Sidor (esidor@worcester.edu)
Fill out the request form which is available in the Public Relations Office or Photography Lab
Give 12 days notice of event whenever possible
Provide contact name, date, time frame and location of event
Use of images (web, publications, public relations) The more specific you can be about what you hope to achieve with the image, the greater chance that the photographer will capture the right shot.
Special considerations should be mentioned, such as: the event is in several locations, the event is outside or inside, a group shot or portrait is needed, etc.
All requests must support the mission of Worcester State College.
Requests to cover events on weekends or after business hours will be carefully reviewed by the Public Relations and Marketing Director and approved on a case-by-case basis.

MOST FREQUENTLY ASKED QUESTIONS

What does the photographer need from me? At the event, it is important that the contact person connect with the photographer prior to the event to review the requested images. If there is a program or schedule, please make sure the photographer has one. If a "set-up" shot is required, the contact person should coordinate it for the photographer.

Can the photographer shoot portraits? Yes. The photographer has a studio set up in the Learning Resource Center that has portrait lighting and backdrops available.

How do I get to see the images? Each event is captured digitally and then downloaded to a computer. The images are edited and burned onto a CD and archived. Printed contact sheets are generated for each event and cataloged in binders. These binders are kept in the Photo Lab (LRC 128). Please feel free to come over and view photos at any time.

How do I get prints from the event photos?

A CD can be burned with the images requested and then brought to a photo store for processing. CDs need to be provided by the person or department requesting the images. Regular or rewritable CDs will work, or we can also transfer files to a ZIP disk. Floppy disks are not large enough to hold photo files. This is the best option if you want 4"x6" sized prints. They are inexpensive to print.

How else are these photos going to be used? Photos taken at events, on campus grounds and in classes are used to update the Worcester State College website, publications and brochures and Accolad (yearbook). If you object strongly to having your photo taken, we will honor your request the best we can, but sometimes at large group events, it can be difficult to segregate people according to who is or is not going to be included. Ms. Sidor's photography is primarily documentary and candid, so it is not possible to plan out every image.

Can I use the images for my website? Yes. Given the large number of images that can be created from a single event, it is advisable for you to view them from the binders and select your images. If you would like to have many photos available for your website, please contact Ms. Sidor (erika.sidor@worcester.com)

RELEASE FORMS AND ATTRIBUTION

The photographer will also have release forms available at the time of the event that must be signed by the subject(s) before the image can be released. You may also download a photo release form from the Institutional Identity Guideline page. In large group portrait settings, assistance with this is greatly appreciated. General “atmosphere” shots do not require individual release forms. Any images used by outside organizations must include the name of the photographer and “provided by Worcester State College.”

ARCHIVED IMAGES

All images collected by the campus photographer are archived in binders and on CDs. Images may be viewed by making an appointment with the photographer. Some images are used for marketing purposes and may not be duplicated without permission from the Director of Public Relations.

*All requests will be evaluated and scheduled based on their merit and use of images.