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FAQ's
- Payroll
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When do I get paid?
All employees are paid on a bi-weekly basis. Click
on the Notices and Calendar link to the left for a calendar of pay dates.
Adjunct faculty who teach in the day are paid six
times during the semester.
Evening adjunct faculty are paid twice during the
semester.
Summer adjunct faculty are paid once at the end of
the semester.
How do I get my check?
Pay checks/advices for regular state employees paid
through HRCMS are distributed from the Human Resources Office after 1:00 p.m. on
every other Friday according to the calendar of pay dates (see link to the
left).
Pay checks for part-time employees and college
work-study students paid through the local payroll system are distributed from
the Bursar's Office after 11:30 a.m. on Fridays according to the calendar of pay
dates (see link to the left).
Can I have my check deposited directly into my bank account(s)?
Only regular state employees paid through HRCMS may
sign up for direct deposit. Forms are available in the Payroll Office.
Do I have to sign up for direct deposit?
Yes, the Office of the State Comptroller requires
all employees paid through HRCMS to sign up for
direct deposit as a condition of
employment.
What happens if I need to change my account(s) or I want to add another
account?
Just complete a new direct deposit authorization
form making sure to list ALL your accounts into which you wish to have your pay
deposited. The new form supercedes the old one, so any accounts not listed on
the new form will be deleted from your record.
Click here for more information on
direct deposit.
How long does a change to my direct deposit take to go into effect?
Changes to amounts only can be entered almost any
time and will take effect with the next paycheck.
Changes to transit routing numbers (banks) and/or
accounts require a pre-note process which is only performed on pay days. So the
change won't take effect until the following pay cycle.
Click here for more information on
direct deposit.
Can I have my check mailed to me?
Yes, regular state employees can arrange to have
their pay check/advices mailed to them by completing a Pay Check/Advice
Distribution Election Form (available in the Payroll Office).
What is a pay advice?
A pay advice is the Commonwealth's name for your pay
check stub. It shows a breakdown of your gross pay, deductions, leave balances,
direct deposit distribution and net pay.
I lost my advice. Can I get another one?
You can view and print your last four pay advices
using PayInfo. If you need a copy
of an advice that is older than that, you can request a copy from the Payroll
Office. We will need to know your EMPLID or Social Security number and the pay
period end date of the advice you are looking for.
What is PayInfo?
PayInfo is a web-based
application that allows state employees to access their personal payroll
information through the Internet. Click here for more information:
PayInfo.
I lost my paycheck. How do I get a replacement?
Notify the Payroll Office immediately. If it is an
HRCMS check, we will notify the State Treasurer's Office. They will put a stop
order on the check and issue a replacement once the bank confirms that the check
has not been cashed. This usually takes at least 10 business days. The
replacement check will be sent to the Payroll Office; and we will notify you
upon receipt.
If the lost check was produced on the local payroll,
we will put a stop payment on the check and issue a replacement once the bank
confirms that the check has not been cashed. This usually takes about 5 business
days. We will contact you once the replacement check is available.
I just found an out-dated check. What do I do?
Bring the check to the Payroll Office. If it is an
HRCMS check, we will return it to the State Treasurer's Office who will issue a
replacement check, usually within a week to 10 days.
If it is a check produced on the local payroll, we
will issue a replacement check as soon as possible -- within the week.
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