WinZip for Sending Files You can use WinZip to decrease the space your
files take up. This will allow you to send the files in an email, faster.
WinZip compresses files by removing any extra space; squishing the file. After
the file has been compressed, it can be expanded back to its original form by
the process of extraction. Files that have been zipped are a copy of the
original. Zipping your files leaves the original files in their starting
location. This means you can safely delete the zip file, after sending your
email, without deleting the original files.
Zipping a file
Once you have selected the file you want to zip
you must decide where you want to place the image on your hard drive. If you
want to keep the zip files for future emailing, then choosing a central
location for all zip files is a good idea, as it will save search time when you
need to find them again. The central location also makes it easy to find the
file when you want to attach it to an email. You can also select a temporary
location, such as your Desktop, and delete the file once you have sent the
email.
- Select the file(s) you want to Zip by
left-clicking a single file or select multiple files by
holding down the Ctrl key while left-clicking each file.
- Right-click the files(s)
you have selected. This opens a drop-down menu.
- Left-click Add to Zip.
You will see the WinZip splash box.
- Left-click I Agree. This will
open WinZip and the Add file pop-up window.
- Left-click New under the Add
to archive text window. This will open the New Archive pop-up window.
- Left-click the drop-down arrow
next to Create, and select a folder to place your zipped files(s) in.
- Left-click the arrow to see a
view of the areas on your hard drive.
- Normally the zipped file(s) are placed in a
folder contained in My Documents, but you may select
any place on your hard drive.
Saving the file to your Desktop makes
it easy to find the file when you want to attach it to an email. You can
then delete the file after you have sent the email. Deleting the file
will not delete the original file(s); only the zipped file. |
Creating the Zip File in My
Documents
- Follow the directions for zipping a file.
- Left-Click My Documents
from the drop-down list. This will display all the folders in my documents.
- Double Left-click My Pictures or
the folder you want to keep your pictures in.
- In the File Name field type a name that
you want to call the zipped image.
You must remember where you place the zipped
file(s) and the file name you chose. You will need to navigate back to
this location when you want to attach the file(s) to your email. |
- Left-click OK to return to the
Add file pop-up window. Your zipped file will now appear in the
WinZip window.
- You have now created your zip file.
Creating the Zip File on
Your Desktop
- Follow the directions for Zipping a file.
- Left-Click Desktop from the
drop-down list. This will display all the items on your Desktop.
- In the File Name field type a name that
you want to call the zipped image.
You must remember where you place the zipped
pictures and the file name you chose. You will need to navigate back to
this location when you want to attach the pictures to your email. |
- Left-click OK to return to the
Add file pop-up window. Your zipped file will now appear in the
WinZip window.
- You have now created your zip file.
Attaching a Zipped File
You can send your zipped file(s) along with an
email so that anyone with WinZip can view the file(s).
- Write your email as normal.
- When you have finished writing your email
left-click the Attach button. Placement of the button will
vary with different email programs.
- Using the browse feature, navigate to the
zip file of the file(s) you want to send, and left-click the
zip file.
- Left-click
Attach, OK or Insert, depending on the program you use.
- You should now see confirmation, on your
email, that the zip file is attached.
- Send your email.
Most email programs open a pop-up window that allows you
to browse for the file you want to attach. This pop-up window functions
similar to the pop-up window you used to place the zip file on your
computer. |
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