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Removing Junk Mail from
Your Outlook Inbox
Important: these
instructions do not apply to LancerMail/web-based Outlook!
You can use Outlook’s rules wizard to remove
junk email from your inbox. A rule is a definition that automatically
searches incoming email messages and moves items that match the chosen
conditions. Once a rule has been set up to search for and move items that
meet the chosen conditions, it will move every item that meets the
condition.
While a rule will move junk mail items, it
may also move acceptable messages that you wish to receive. For example, if
you chose to move every email with the word credit in the subject line
because you receive many credit card offers, the rule also will move an
email from a student with the subject line: Extra Credit Assignment. You
should review the items in your Junk Mail folder regularly, moving
acceptable messages back to your Inbox and deleting unwanted messages.
Once you have set up the rule, you may find
that there are words you wish to add or remove from the rule. Rule
development is an ongoing process. The instructions below cover how to set
up a rule for moving junk email to a specific folder, how to check the
messages in this folder, how to move an acceptable message back to your
inbox, how to delete unwanted messages from the folder and how to make
changes to the rule.
Creating Junk Mail
Rule
1.
While in the Inbox view: click
Outlook Today under the ‘Folder List’.
2.
Click File > New > Folder. You
will see the New Folder pop-up window.
3.
Under ‘Name’, type “Junk Mail” for
the folder name and click OK.
4.
Click Tools > Rules Wizard. You
will see the Rules Wizard pop-up window.
5.
Click New. You will see a second
pop-up window.
6.
Click Next.
7.
Under ‘Which condition(s) do you want to
check?:’ Uncheck any selected boxes and check with specific
words in the subject.
8.
Under ‘Rule Description’ click
specific words. You will see the Search Text pop-up
window.
9.
Under ‘Specify words or phrases to search for
in the subject:’ enter a word that would be found in a junk email
subject. Click Add.
10.
Repeat the above step until all words you wish
to search for have been entered. This search is case specific. To
eliminate all emails containing a word, it should be entered three times;
once in all lower case letters, once in all capital letters and once with
only the first letter capitalized.
11.
When all search words have been added click
OK.
12.
Under ‘Rule Description’: click
specified folder. You will see a second pop-up window.
13.
Under ‘Choose a folder’: click Junk
Mail and click OK.
14.
Click Next.
15.
Click Next.
16.
Click Next.
17.
Under ’Please specify a name for this rule:’,
the name should be highlighted, hit the delete key. Type “Junk
Mail”.
18.
Click Finish.
19.
Click OK.
Maintaining Junk Mail
Folder
1.
To check the messages in the folder:
2.
To move an acceptable message back to the
Inbox:
3.
To delete unwanted messages from the Junk
Mail folder:
Updating Rules
1.
Click Tools>Rules Wizard. You will
see the Rules Wizard pop-up window.
2.
Under ‘Apply rules in the following order:’,
click Junk Mail.
3.
Click the Modify… button on the right side
of the window.
4.
Under ‘Rule Description’ click the
words you have already entered. You will see the Search Text
pop-up window.
5.
Under ‘Specify words or phrases to search for
in the subject:’ enter a word that would be found in a junk email
subject. Click Add.
6.
Repeat the above step until all words you wish to
add have been entered.
7.
Click OK.
8.
Click Finish.
9.
Click OK
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